Before the pandemic struck the boardrooms, many were planning to go digital. It’s therefore more important to communicate effectively when not in a face-to-face setting. Some of the methods that work in person meetings may not be applicable to virtual communication. However, a few simple adjustments can make a significant difference.
Set an appointment schedule for communicating via video calls or emails. Having a designated schedule prevents members from getting behind on board communications and makes sure that they check their email on a regular basis, regardless whether it’s a meeting day or not.
Utilize video conferencing and screen sharing to give your board members a full experience of in-person collaboration. These tools enable audio and visual communication which is essential for building trust within your team.
Make sure to have a designated minute-taker for your virtual meetings. This person is required to keep track of every motion in full, including who made the move and how it was followed by a second, and what the outcome of the vote was.
Your virtual friends will feel more connected when you utilize a whiteboard that supports real-time marking. One of the most sought-after choices is Freehand which allows users to draw on a whiteboard using markers and comes with an option to chat in groups. It’s not able to share files or documents for example, so if your goal is to communicate audio, visually or in text outside of the board, then you’ll need another app. Another option is Mural, which is a whiteboard software with advanced features that are ideal for teams of all sizes and which can be integrated with other apps for added functionality.